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CONSTITUTION and BY-LAWS
of the NATIONAL TUNIS SHEEP REGISTRY, INC.
A New York Not-For-Profit Corporation
ARTICLE 1: NAME, PURPOSE AND OBJECTIVES
Section 101: The name of this corporation is National Tunis Sheep Registry, Inc.
and may be cited as "NTSRI".
Section 102: The purposes for which this corporation is formed are to guard and
maintain the purity of Tunis sheep; to encourage the breeding of Tunis
sheep; to keep and maintain a Registry for the registration of pure-bred
Tunis sheep; to issue Certificates of Registration and transfer the same;
and do all other things which may be requisite, necessary and proper in
and about carrying out of the purposes and objectives of the corporation.
Section 103: The objectives of the corporation are to publish flock and stud
books
from time to time; to disseminate scientific, educational, genetic or
historical information and data relevant to the Tunis breed through an
official publication; to foster high standards of education in all aspects
of
animal husbandry of Tunis sheep; to maintain the highest ethical
standards amongst its members and to cooperate with other organizations
having similar objectives.
ARTICLE 2: REGISTRY OF PUREBRED TUNIS SHEEP
Section 201: The Registry shall include information needed to trace ancestry and
ownership of registered Tunis sheep.
Section 202: The identification of the original owner, the sheep's ear tag or
tattoo
number and the assigned registration number is the permanent
identification of a registered Tunis sheep. This identification cannot be
changed or used by any other registered Tunis sheep.
Section 203: A Certificate of Registration shall be issued to each sheep
accepted
for entry in the Register.
Section 204: The Board of Directors shall have the authority to cancel a
Certificate of Registration and the certificates of all animals descending
from the canceled certificate if undeniable proof reveals that the
certificate was obtained by fraud, misrepresentation or dishonesty. The
entire Board of Directors must unanimously agree to cancel a Certificate
of Registration.
ARTICLE 3: MEMBERSHIP AND VOTING
Section 301: A group of persons (for example: business enterprise, association,
sheep club, farm, ranch, family) or any individual may apply for
membership by submitting a NTSRI Application for Membership and one
year's membership dues. A "group of persons" submits one (1)
Application for Membership and one (1) fee. Therefore, a "group of
persons" is one (1) member. Each member has one vote. Every member is
entitled to cast that vote in person, by proxy, or by mail ballot.
Section 302: Membership is retained by payment of annual dues and is verified by
a membership card signed by the secretary. If dues are not received within
thirty (30) days after the expiration date stated on the card, all rights
and
privileges of membership are terminated. Membership is reinstated by
payment of dues. Membership is not transferable.
ARTICLE 4: MEETINGS OF THE MEMBERS
Section 401: An annual meeting of the members shall be held at a time and place
determined by the Board of Directors.
Section 402: Special meetings of the members may be called by ten percent
(10%) of the members, by three (3) directors or by the president. The call
for a special meeting shall be submitted to the secretary and must at
least
include the purpose of the meeting and the name(s) of the person(s)
calling for the meeting.
Section 403: Written notice of any meeting must be mailed first class and post
marked at least thirty (30) days before the date of the meeting. Notice of
a
special meeting must include who called the meeting and for what
purpose.
Section 404: Twenty percent (20%) of the members constitute a quorum at a
meeting of the members. If this number is not present, the number of
directors sufficient to represent a majority of the entire membership
shall
constitute a quorum.
ARTICLE 5: GOVERNING BOARD
Section 501: The NTSRI is governed and managed by a Board of Directors who
shall handle and be responsible for all corporate affairs in accordance
with the laws of the State of New York affecting not-for-profit
corporations and in accordance with the Constitution and By-laws of the
NTSRI.
Section 502: The first Board of Directors shall consist of seven (7) persons.
Thereafter, the number of directors constituting the entire board shall be
at least three (3). The number of directors may be changed by action of
the members or of the Board of Directors at a properly called meeting.
Any decrease in the number of directors shall not shorten the term of any
incumbent director. Newly created director positions shall be filled at
the
next regular election of directors by action of the members entitled to
vote
in the election.
Section 503: The Board of Directors shall be divided into three (3) groups.
Approximately one-third of the directors are elected each year.
Section 504: The Board of Directors will hold their regular meeting within two
(2) days of the annual meeting of the members. Additional meetings may
be called by the president or by any director. The number of directors
sufficient to represent a majority of the membership at large shall
constitute a quorum.
ARTICLE 6: DIRECTORS
Section 601: A director must be at least eighteen (18) years of age and dues
paid
member of the NTSRI thirty (30) days prior to nomination and throughout
his/her directorship. No member may hold more than one (1) director
position at a time.
Section 602: Specific duties of a director may be determined by a majority of
the
membership at large. In the absence of specific duties determined by the
members, directors shall act in good faith and in the best interest of the
NTSRI.
Section 603: A director serves a term of three (3) years and until his/her
successor
takes office. A director who has served two (2) consecutive terms can not
be re-elected to a director position for at least one (1) year.
Section 604: Directors shall be nominated and elected directly by the members
living in special electoral regions. The precise boundaries of each region
shall be determined in conjunction with any adopted change in the
number of directors.
Section 605: Each region is entitled to elect one (1) director and one (1)
alternate.
A director shall serve as the representative of those members entitled to
vote in the election. A director shall have and may exercise all of the
powers, rights and privileges of those members at a meeting of the Board
of Directors or of the members. An alternate may attend meetings of the
Board in an ex-officio capacity. If a director is unable to attend a
meeting,
his/her alternate may vote in place of the director.
Section 606: Nomination and election of directors and alternates shall be by
mail
ballot
sent to each member in the region affected by the election. The
candidate receiving the most votes will be declared elected at the annual
meeting of the members and shall take office immediately after the
meeting is adjourned. The runner-up in the election shall be declared the
alternate.
Section 607: The nomination period begins at least one hundred-twenty (120)
days before the date of the annual meeting of the members and lasts for
twenty-one (21) days. The election period begins at least forty-five (45)
days before the date of the annual meeting and lasts for twenty-one (21)
days.
Section 608: The Board of Directors will appoint an Election Officer two (2)
weeks before nominations are scheduled to begin. The Election Officer
will send and receive all documents associated with nominations and the
election. He/She will verify that each nominee is qualified and accepts
the
nomination. The Election Officer shall prepare a written tally of
nominations and votes. The tally, nomination forms and ballots received
shall be presented at the annual meeting of the members. The Election
Officer is not required to be a NTSRI member.
Section 609: A director or alternate may be removed from his/her position by
written petition signed by a majority of the members living in the region
he/she represents. The petition may be presented to any officer or sent to
the business office of the corporation.
Section 610: Any vacancy that may occur on the Board of Directors shall be
filled
by the elected alternate. If the alternate is unable to serve until the
next
regular election of the directors, the president shall appoint a member
from the region affected by the vacancy to serve until the next time.
Nomination and election of a replacement to complete the term of the
vacated position will take place at the next regular election of
directors.
Section 611: At a meeting of the Directors, if there is a tie vote, the
President's
vote shall break the tie.
ARTICLE 7: OFFICERS
Section 701: The Board of Directors shall elect a president, a vice-president, a
secretary and a treasurer from its members to serve as the officers of the
corporation. The election of the officers is to take place on the same day
as the annual meeting. Officers serve a term of one (1) year and until
their
successors take office.
Section 702: Specific duties of an officer may be determined by a majority of
the
directors. If no specific duties are adopted, the duties of officers are
those
usually considered to be the function of their respective office.
Section 703: If it becomes necessary to remove an officer from his/her position,
the directors may do so by a two-thirds vote.
ARTICLE 8: COMMITTEES
Section 801: Committees may be appointed by the president as the need arises.
Committees and their assigned function must be approved by a majority
of the directors.
Section 802: The Board of Directors has the authority to adopt recommendations
proposed by a committee provided a vote of NTSRI members is not
required by the New York Not-For-Profit Corporation Law or this
Constitution and By-Laws. Adoption of the recommendation or any
revision thereof shall require approval by the number of directors
sufficient to represent a majority of the members. Notice of an adopted
recommendation that affects established policy and procedure must be
sent to the entire membership by first class mail as soon as possible and
shall not take effect until at least ninety (90) days after the post mark
on
the notice.
ARTICLE 9: PARLIAMENTARY AUTHORITY
Section 901: Robert's Rules of Order, as may be revised from time to time,
prevails in matters of parliamentary procedure where it is not
inconsistent
with this Constitution and By-Laws or any Rule of Order that may be
adopted.
ARTICLE 10: CORPORATE RECORDS AND ACCESS TO INFORMATION
Section 1001: The fiscal year of the corporation is January 1 to December 31. A
report for the previous fiscal year shall be prepared by the Board of
Directors in accordance with the Not-For-Profit Corporation Law of the
State of New York. The annual report of the Board shall be presented at
the annual meeting of the members and entered in the minutes of the
meeting.
Section 1002: The permanent records shall include documents which govern the
operation of the corporation, a correct and complete set of financial
records, minutes of meetings of the board and of the members, a list
containing the names and addresses of members, a list containing the
names and addresses of directors and officers, and information
recorded in the Registry of Purebred Tunis Sheep. Any of these items may
be in written form or in any other form capable of being converted into
written form within a reasonable time.
Section 1003: The mailing address for the receipt of corporate business shall be
determined by the Board of Directors. NTSRI members and the Attorney
General's office of the State of New York shall be notified immediately of
any change in the business office address.
Section 1004: Information from the files of the NTSRI may be obtained by
sending a written request to the business office of the corporation. Fees
for duplicating, postage, special research or other expenses related to
the
request may be charged.
ARTICLE 11: CHANGES IN THE CERTIFICATE OF INCORPORATION
Section 1101: The Board of Directors is authorized to amend, restate, and/or
change the certificate of incorporation by unanimous approval of the
entire Board.
Section 1102: Upon dissolution of the National Tunis Sheep Registry, Inc., the
Board of Directors will, after paying or making provision for payment of
all liabilities of the Registry, dispose of all assets of the Registry
exclusively for the purpose of the Registry in such a manner, or to such
organizations under section 501 (c) 5 of the Internal Revenue Code of
1954 (or corresponding provisions of any future United States Internal
Revenue Law) as the Board of Directors may determine.
ARTICLE 12: CHANGES IN THE CONSTITUTION AND BY-LAWS
Section 1201: Proposed changes to the Constitution and By-Laws may come from
the Board of Directors, five (5) members of the NTSRI or one (1) director
on behalf of the members he/she represents.
Section 1202: Changes adopted at a meeting of the members or by the Board of
Directors must be submitted to the entire NTSRI membership by mail
ballot. The membership shall have thirty (30) days to vote against the
change. Written negative votes must be received from two-thirds of the
membership at large in order to veto the change.
Section 1203: The Constitution and By-Laws shall be reviewed by Committee at
least once every five (5) years.
ARTICLE 13: PRIVATE PROPERTY
Section 1301: The private property of the members, directors and officers of the
Corporation shall be exempt from Corporation debts, obligations and
liabilities.
We
hereby certify that the foregoing is a full, true and correct copy of the
Constitution and By-Laws of the National Tunis Sheep Registry, Inc., a New York
not-for-profit corporation, adopted by the entire Board of Directors acting in
good faith and in the best interest of the National Tunis Sheep Registry, Inc.,
as in effect on the first day of March, 2007: Sally Barney, Region 1;
Peter Harris, Region 2; Bob Bartholomew, Jr., Region 3; Dan Swartz, Region 4;
Jeff Norris, Region 5; Randy Powley, Region 6; Nancy Schmidt, Region 7;
Dr. Roy Davis, Region 8; Barbara Cassell, Region 9; Linda Cook, Region 10.
We
hereby approve this NTSRI Constitution on this 25th day of May, 2007.
NATIONAL
TUNIS SHEEP REGISTRY, INC.
President______________________________
Bob Bartholomew, Region 3
Vice-President__________________________Nancy
Schmidt, Region 7
Secretary______________________________
Barbara Cassell, Region 9
Treasurer______________________________
Sally Barney, Region 1
Director_______________________________
Peter Harris, Region 2
Director_______________________________
Dan Swartz, Region 4
Director_______________________________
Jeff Norris, Region 5
Director_______________________________
Randy Powley, Region 6
Director_______________________________
Dr. Roy Davis, Region 8
Director_______________________________
Linda Cook, Region 10
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